Knowledge Management

This note provides recommendations for country teams on how to calculate their country and cluster total population reached figures, from the project population reached figures extracted from the database.
It first introduces the basic situations, with the different recommended aggregation logic.
It then proposes how a CBPF team may proceed to determine the reached population figures.

This is a recorded PowerPoint presentation, introducing the basic concepts of response monitoring.
It is recommended as an introduction for OCHA staff working on monitoring.

There are two target audiences for the response monitoring information collected:
1) Internally, to provide useful information to humanitarian actors: HC, HCT, inter-cluster coordination group, cluster coordinators and cluster members. The monitoring information should provide real-time information on the implementation of the response, contributing to an updated understanding of needs, response and gaps, allowing to channel resources in the best possible way.

2) Externally, to provide information to those outside the humanitarian community: the national government, the affected people, donors, the media and general public, informing them of aid being delivered to affected populations.

This is an OCHA note, proposing a realistic approach to organize the monitoring work in the first phase of a sudden onset emergency.

Just as with ‘People in need’ and ‘people targeted’, ‘People reached’ and ‘people covered’ are concepts which can be applied at various levels within a response plan: at the activity, sector, objective and plan levels.
Life cycle steps
Availability of needs & response data and information gaps
Population types
All affected population

An AAR is a structured discussion focusing on drawing learning from an event/process. It looks at the divergence between the planned and the actual, and then identifies what went well or ill. The aim of an after-action review is to improve performance in the future by reflecting on the work of a group and identifying strengths, weaknesses, and areas for improvement. Simplicity is at the heart of the AAR, offering considerable flexibility on how it is applied. The tool is centered on bringing the relevant group together and the following themes:

What was expected or supposed to happen?
What actually occurred?
What did and did not go well and why?
What can be improved and how?

This guidance outlines key steps for analysing risks and determining the most likely evolution of the humanitarian situation when developing an HNO. The analytical outputs should help to plan for the most likely scenario in the foreseeable future and inform the response analysis and targeting steps in the HRP. This note complements the HPC step-by-step guidance and HNO annotated template (Chapter II) and is based on a review of existing practice and policy.
Population types
All affected population